Requisition 41822
The Grant Finance Specialist performs a variety of duties associated with grant financial performance and reporting. This role is responsible for financial data integrity, timely billing, collections, and financial reporting required by grant funders
Date Posted
November 15, 2024
Type
Full Time
Location
Charleston, WV
Grant Finance Specialist
Establishes executed Grant Award Contract/Agreement details in Grants Management financial system to include project number, terms, funding source, company, general ledger structure, etc.
o Journalize appropriate accounts receivable for grants being funded in advance.
o Ensure accounting is set up properly for the Schedule of Expenditure of Federal Awards (SEFA) and federal audits.
• Serves as liaison with Vandalia Health Accounting & Financial Reporting (AFR) and Budget Reimbursement and Cost Accounting (BRCA) to assure timely reconciliation with financial statements, respond to grant actual to budget variances and preparation of annual grant budget(s) by company.
• Collaborates with VH Compliance and AFR to assure appropriate internal controls for grant finance processes.
• Evaluate monthly grant expenses prior to billing to assure expenses are accurate and should be billed.
• Generates monthly grant (close) entries in accordance with Vandalia Health Accounting & Financial Reporting month end close schedule, including but may not be limited to:
Labor distribution and related benefits
o Indirect Cost Allocations
o Any necessary Adjusting Entries
• Generates Monthly Grant Invoice/Revenue Recognition
Through collaboration with key stakeholders, assures that all expenditures have been billed.
Assures that all grant expenditures are allowable and properly supported.
Submits invoices in accordance with grant contract terms.
Applies funder payments within three (3) days of deposit/receipt to invoices/account
Identifies any amounts remaining in Grant Cash Clearing account(s) and resolves immediately with AFR Cash Processing
• Generates monthly Grant Accounts Receivable report(s).
o Provides report(s) to department director.
o Explains any balances over 30 days old, to include expected payment date.
• Generates monthly grant project actual to budget reports.
o Electronically distributes reports to all grant project directors.
o Collaborates with Grant Award Specialist on unspent grant funds, close out timing, etc.
o Assures grant balance is zero within 60 days of end of performance period unless a formal, approved extension is executed.
• Properly closes out grant:
o Computes all adjusting and closing entries for grant accounts in accordance with period of performance closing/Federal grant requirements.
o In Grants Management finance system within established policy timelines.
o Assures that final (close out) grant financial reports are filed with funder.
• Serves as annual Single Audit point of contact/coordinator within department.
• Generate ad hoc financial reports as requested by management.
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