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Registration Procedures, Refund Polices and Important Information

Please review the following prior to registering for CPE.

Registration Policies

Registration and Payment

  • Registration by Visa, MasterCard, American Express and Discover is available online. You may also mail in a printed registration form along with a check made payable to WVSCPA.  Please note that registrations sent in the mail MUST arrive in the WVSCPA office by the registration cutoff date for the event or they will be returned.  The WVSCPA does not invoice for course/event registration fees.
  • It is your responsibility to provide a valid email address and telephone number to the WVSCPA.  This information will be used to email your course/event confirmation within one week prior to the course/event date. The confirmation will include location, room number/name, catering and parking details and the link to electronic materials.  If you do not receive an email confirmation within one week of the course/event date, you should contact the WVSCPA office at (304)342-5461.  It is your responsibility to remember to attend a course/event that you have registered for.

Severe Weather / Emergency Policy

In the case of severe weather, courses/events will be held as long as the facility is open, and the instructor is present.    In the rare event that a course/event must be cancelled at the last minute due to unforeseen problems such as extreme inclement weather or a speaker’s inability to travel due to an emergency, WVSCPA staff will make every possible effort to contact registrants immediately.  Staff will use the current contact information that is in our database so please keep your information up-to-date. 

Important Details

  • ALL course manuals will be provided electronically unless otherwise SPECIFICALLY noted in the course or event details.  (See additional information under the section titled Terms & Conditions Regarding Electronic Course Materials.)
  • WVSCPA members who are also AICPA members are entitled to a $30 discount for any 8-hour course that is designated as an AICPA provided course.  Your AICPA membership number MUST be provided at the time of registration in order to obtain this discount.  No refunds will be given for this discount if not taken at the time of registration.  There is no AICPA discount for 4 hour courses.
  • Late Registration after the closing date may be available for some courses and events.  A late registration penalty fee of at least 20% will be assessed at the time of registration.  You must contact the WVSCPA office regarding late registration options.

Cancellation Policy

You must call the WVSCPA office regarding cancellations, transfers, or substitutions.  This cannot be done online.  Credit card returns will be refunded to the card on which the purchase was made, and checks will be refunded to the original issuer (no exceptions).  Please note that refunds are not available once course materials have been distributed to registrants.   

Notification received 16 or more business days prior to course/event date AND prior to the distribution of electronic course materials:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.)
  • Transfer the full balance to another WVSCPA CPE course/event.  (Any difference in payment due must be paid prior to course/event date.  Any balance created must be used by December 31 of the current year towards another WVSCPA purchase.  No refunds will be issued on a registration for another course/event that is created by a transfer.)
  • Receive a full refund; an additional $25 processing fee will be assessed for non-members.

Notification received 8 - 15 business days prior to course/event date AND prior to the distribution of electronic course materials:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.) 
  • Transfer the full balance, less a $50 processing fee for non-members, to another WVSCPA course/event.  (Any difference in payment due must be paid prior to course/event date.  Any balance created must be used by December 31 of the current year towards another WVSCPA purchase.  No refunds will be issued on a registration for another course/event that is created by a transfer.)
  • Receive a 50% refund; an additional $50 processing fee will be assessed for non-members.

Notification received 7 or less business days prior to course/event date OR AFTER DISTRIBUTION OF ELECTRONIC COURSE MATERIALS:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.) 
  • No transfers or refunds are available at this point.   
  • NO SHOWS the day of course/event forfeit registration fee in full.

Electronic Course Materials:

Once the course material has been sent to registrants, no fees will be refunded for any reason.  Materials are provided for use only by the participant registered for the program.

You agree that you will not sell, distribute, transmit, or otherwise transfer any or all portions of the content of materials without permission from the author(s).

Internet access may not be available at the facility; therefore, you are responsible for downloading your materials prior to arriving at the facility. 

You are welcome to bring your laptop, iPad or e-reader device with you to view your electronic material.  You are responsible for ensuring that your device is fully charged; however, a limited number of power sources may be available in the room.  Be sure to test your device before arriving at the facility and make sure your materials can be accessed.

Printed materials WILL NOT be available for you at the course/event.  If you want a printed copy, you will be responsible for printing it prior to arriving at the facility and bringing it with you.  Course/event locations will not have the ability to assist you with printing any portions of the materials.

CPE Hours and Certificates

WVSCPA programs qualify for credit toward the West Virginia Board of Accountancy’s continuing education requirement.  Credit is given only for the actual classroom hours attended by a participant.                                                                               

The WVSCPA reserves the right to verify attendance at any time during its programs and will grant credit only for that portion of the course/event for which the attendee is present.  For this purpose, fifty (50) minutes of class time equals one (1) hour of CPE credit. 

In-Person Events:  In order to receive CPE credit at an in-person event, each attendee must sign in at registration desk and sign out if you leave prior to the conclusion of the course/event.  For larger courses/events, an authorized member of the WVSCPA staff may sign out attendees in order to facilitate a smooth exit at the end of the event.  The attendance documents are kept on file in the WVSCPA office in the event they are requested for auditing by the WV Board of Accountancy.   

Virtual Events held via Zoom:  In order to receive CPE credit at a virtual event held via Zoom, the attendee must answer 75% of the poll questions, in order to get full credit for the course/event attending.  If less then 75% of the polling questions are answered, then the appropriate CPE credits will be provided to the attendee.                                                                                 

Certificates of Attendance:  An email will be sent to attendees of an event, advising them when they may download their Certificate of Attendance from our website.  Certificates will be available to attendees within ten business days of course/event completion.

If you wish to obtain CPE credit for a state other than WV (or other continuing education such as MCLE, CE, IMCA, CTFA, etc.), you should first confirm with the organization’s/state’s licensing board that the course/event is approved for credit. The WVSCPA does not have a NASBA number. 

CPE hours will reflect the Statement on Standards for CPE Programs issued by the AICPA and NASBA and upheld by the WV Board of Accountancy and WVSCPA:

Activities are measured by program length, with one 50-minute period equal to one CPE Credit. One-half CPE credit increments (equal to 25 min.) are permitted after the first credit has been earned in a given learning activity. When the total minutes of a sponsored learning activity are greater than 50, but not equally divisible by 50, the CPE credits granted should be rounded down to the nearest one-half credit. (i.e. - learning activities totaling 140 minutes should be granted 2.5 CPE credits).

While it is the participant’s responsibility to report the appropriate number of credits earned, CPE program sponsors must monitor group learning to assign the correct number of CPE credits.

For details regarding CPE requirements, visit the WV Board of Accountancy’s website at http://www.boa.wv.gov/cpe/ 

Facilities 

For an in-person course/event participants should wear layered clothing to allow for comfort throughout the day, as the temperature in the meeting room fluctuates.  

Parking at in person events is the responsibility of the attendee.